Fort Wayne Community Schools Facilities
FWCS FACILITIES DEPARTMENT
Maintaining the buildings in Fort Wayne Community Schools is an important component of meeting the district’s goals. Academics are supported by suitable buildings. FWCS buildings are strong anchors in neighborhoods and serve families throughout the community, and being fiscally responsible requires these assets be maintained. Our children deserve well-maintained facilities that meet today’s educational needs.
The Facilities Department is responsible for all maintenance, repair, renovations, improvements and energy management for 61 educational and support buildings on 59 sites, serving nearly 30,000 students. Facilities and Maintenance & Operations take care of well over 800 acres and 5 million square feet of educational and support space. We work to keep our facilities operating efficiently and effectively. The Facilities Department is also responsible for all Capital Projects improvements, including both our annual Physical Plant Improvements (PPI) projects and our referendum-funded improvements (REPAIR FWCS).
Department Facts
- The School District spans 145.7 square miles.
- The average age of our schools is 60 years old.
- Our newest school is Miami Middle School, built in 1976.
- Our oldest building is Construction Trades, built in 1899.
- The School District owns approximately 858 acres of land.
- Our Energy Leadership Program has saved the District over $6.6 million in energy-related savings.
- Map of School Locations
Fort Wayne Community Schools Facilities Department
1519 Catalpa Street, Fort Wayne, Indiana 46802
Phone 260.467.2075 Fax 260.467-2534
Director of Facilities, Darren Hess darren.hess@fwcs.k12.in.us
Questions? Let’s Talk
2021/2022 Bid Information
Industry Information / Bid Timelines
Notices to Bidders will be posted when advertised. All projects currently out to bid and plan holder information is available via Eastern Engineering’s Virtual Planroom at Eastern Engineering
Bid awards and tabulations will be posted upon approval by the FWCS Board of School Trustees.
DESIGN CONTRACTS
| RFP# | NAME OF PROJECT |
RFP ISSUED / 1ST LEGAL AD |
PROPOSALS DUE DATE | BOARD APPROVAL DATE |
|---|---|---|---|---|
| RFP101598 | Design Services for the Renovation of Arlington and Lincoln Elementary Schools (ESSER) |
May 5, 2021 |
May 25, 2021 |
June 28, 2021 |
| RFP101601 | Design Services for HVAC Improvements at the Bill C. Anthis Career Center and Anthis Automotive Center (ESSER) |
May 13, 2021 |
June 3, 2021 |
June 28, 2021 |
| RFP101607 | Design Services for Accessibility and Security Improvements and Ceiling and Lighting Replacements at Adams Elementary School (REPAIR Program) |
June 3, 2021 |
June 29, 2021 |
July 26, 2021 |
| RFP101600 | Design Services for Various Improvements at Lakeside and Northwood Middle Schools (REPAIR Program) |
June 3, 2021 |
June 29, 2021 |
July 26, 2021 |
| RFP101606 | Design Services for Various Improvements at Kekionga and Portage Middle Schools (REPAIR Program) |
June 3, 2021 |
June 29, 2021 |
July 26, 2021 |
| RFP101597 | Design Services for Site Improvements at Lane and Shawnee Middle Schools (REPAIR Program) |
June 8, 2021 |
June 30, 2021 |
July 26, 2021 |
| RFP101608 | Design Services for Window Replacements at Various Locations (ESSER) |
June 9, 2021 |
July 1, 2021 |
July 26, 2021 |
| RFP101612 | Design Services for Flooring Replacements at Various Locations (ESSER) |
July 26, 2021 |
August 3, 2021 |
September 13, 2021 |
| RFP101614 | Design Services for Levan R. Scott Academy Expansion and Renovation |
August 23, 2021 |
September 9, 2021 |
October 25, 2021 |
| RFP101616 | Design Services for an Addition at Abbett Elementary |
August 23, 2021 |
September 9, 2021 |
October 25, 2021 |
CONSTRUCTION MANAGEMENT (CMC), DESIGN-BUILD, AND GUARANTEED ENERGY SAVINGS CONTRACTS
| RFP# | NAME OF PROJECT |
RFP ISSUED / 1ST LEGAL AD |
PROPOSALS DUE DATE | BOARD APPROVAL DATE |
|---|---|---|---|---|
| RFP101599 | Construction Manager (CMc) Services for the Renovation of Arlington and Lincoln Elementary Schools (ESSER) |
May 10, 2021 |
June 2, 2021 |
June 28, 2021 |
| RFP101602 | Guaranteed Energy Savings Projects for HVAC Improvements at Various Locations (ESSER) |
May 18, 2021 |
July 7, 2021 |
August 9, 2021 |
| RFQ | Request for Qualifications for Design-Build Services for the Nutrition Processing Center Warehouse Expansion Project |
July 12, 2021 |
July 28, 2021 |
September 13, 2021 |
| RFP101615 | Construction Manager as Constructor (CMc) Services for Levan R. Scott Academy Expansion and Renovation |
September 2, 2021 |
September 23, 2021 |
October 25, 2021 |
| RFP101618 | Construction Manager as Constructor (CMc) Services for an Addition at Abbett Elementary |
September 2, 2021 |
September 23, 2021 |
October 25, 2021 |
CONSTRUCTION BIDS
| BID# | NAME OF PROJECT | DESIGN ARCHITECT/ENGINEER |
RFP ISSUED / 1ST LEGAL AD |
PROPOSALS DUE DATE | BOARD APPROVAL DATE |
|---|---|---|---|---|---|
| BD101605 | 2021 Ventilation Projects at Franke Park and Towles Intermediate School (ESSER) | Primary Engineering |
June 1, 2021 |
June 17, 2021 |
July 26, 2021 |
| BD101610 | Northrop High School Auditorium Stage Lighting Replacement (REPAIR Program) | Primary Engineering |
June 28, 2021 Notice to Bidders |
July 19, 2021 |
October 25, 2021 |
| BD101617 | ESSER 2022 HVAC Projects at Snider and South Side High Schools | Primary Engineering |
August 31, 2021 Notice to Bidders |
September 22, 2021 |
October 25, 2021 |
| BD101613 | 2022 Mechanical PPI Project | Primary Engineering |
September 20, 2021 Notice to Bidders |
October 12, 2021 |
October 25, 2021 |
| BD101619 | ESSER 2022 Ventilation Projects at Adams, Forest Park and Study Elementary Schools | Primary Engineering |
September 20, 2021 Notice to Bidders |
October 13, 2021 |
October 25, 2021 |
| BD101620 | ESSER 2022 Ventilation Project at Kekionga Middle School | Primary Engineering |
September 20, 2021 Notice to Bidders |
October 14, 2021 |
October 25, 2021 |
| BD101621 | ESSER 2022 Ventilation Project at South Side High School | Primary Engineering |
September 20, 2021 Notice to Bidders |
October 15, 2021 |
October 25, 2021 |
| BD101622 | South Side High School Stadium Waterproofing | Martin Riley |
October 18, 2021 Notice to Bidders |
November 10, 2021 |
November 22, 2021 |
| BD101623 | ESSER HVAC Improvements at Anthis Automotive | Primary Engineering |
October 11, 2021 Notice to Bidders |
November 2, 2021 |
November 22, 2021 |
| BD101624 | ESSER HVAC Improvements at Anthis Career Center | Primary Engineering |
October 25, 2021 Notice to Bidders |
November 16, 2021 |
December 13, 2021 |
| BD101625 | Northrop High School East Site Improvements | Engineering Resources |
November 1, 2021 Notice to Bidders |
November 23, 2021 |
December 13, 2021 |
| BD101628 | 2022 Roof Replacements R1 (Northrop and Washington Center) | Martin Riley Architects |
November 15, 2021 |
December 14, 2021 |
January 24, 2022 |
| BD101629 | 2022 Roof Replacements R2 (Shambaugh and St. Joseph Central) | Martin Riley Architects |
November 15, 2021 |
December 15, 2021 |
January 24, 2022 |
| BD101630 | 2022 Roof Replacements R3 (Maplewood) | Martin Riley Architects |
November 15, 2021 |
December 16, 2021 |
January 24, 2022 |
| BD101627 | ESSER Flooring Replacements Project | Bona Vita Architecture |
November 29, 2021 |
December 21, 2021 |
January 24, 2022 |
| BD101638 | ESSER Window Replacements at Various Locations | Martin Riley Architects |
November 29, 2021 |
December 21, 2021 |
January 24, 2022 |
| BD101632 | Adams Elementary Security and Lighting Improvements | Design Collaborative |
November 30, 2021 |
December 21, 2021 |
On Hold |
| BD101639 | ESSER Window Replacements at Miami Middle School | Martin Riley Architects |
December 13, 2021 |
January 4, 2022 |
January 24, 2022 |
| BD101648 | ESSER Flooring Abatement | ACM Environmental |
December 13, 2021 |
January 4, 2022 |
January 24, 2022 |
| BD101631 | 2022 Roof Replacements R4 (Lincoln and Northwood) | Martin Riley Architects |
January 3, 2022 |
January 25, 2022 |
February 14, 2022 |
| BD101635 | 2022 Roof Replacements R5 (Anthis and Construction Trades) | Martin Riley Architects |
January 3, 2022 |
January 27, 2022 |
February 14, 2022 |
| BD101634 | Site Improvements at Lane, Shawnee and Kekionga Middle Schools | Jones Petrie Rafinski |
January 6, 2022 |
January 27, 2022 |
February 14, 2022 |
| BD101633 | 2022 CPP Flooring Replacements | Bona Vita Architecture |
January 3, 2022 |
January 26, 2022 |
February 14, 2022 |
| BD101640 | Various Improvements at Kekionga and Portage Middle Schools | Moake Park Group |
January 17, 2022 Notice to Bidders |
February 8, 2022 | On Hold |
| BD101642 | 2022 CPP Site Improvements Project | Martin Riley Architects |
January 24, 2022 Notice to Bidders |
February 16, 2022 |
February 28, 2022 |
| BD101641 | Various Improvements at Lakeside and Northwood Middle Schools | Schmidt Associates |
February 7, 2022 Notice to Bidders |
March 2, 2022 |
On Hold |
| BD101643 | 2022 CPP Electrical Projects | Primary Engineering |
February 14, 2022 Notice to Bidders |
March 10, 2022 |
March 28, 2022 |
| BD101644 | 2022 CPP PA Replacement Project | Primary Engineering |
February 14, 2022 Notice to Bidders |
March 8, 2022 |
March 28, 2022 Contract Award |
| BD101645 | 2022 CPP General Building Systems (GBS) 2 – Door Replacements | Kelty Tappy Design |
February 14, 2022 Notice to Bidders |
March 8, 2022 |
March 28, 2022 |
| BD101646 | 2022 CPP Anthis Loading Dock | Martin Riley Architects |
February 21, 2022 Notice to Bidders |
March 15, 2022 |
March 28, 2022 |
| BD101658 | 2022 CPP Wayne High School Softball Field Renovation | Jones Petrie Rafinski |
February 28, 2022 Notice to Bidders |
March 17, 2022 |
March 28, 2022 Contract Award |
| BD101647 | 2022 CPP General Building Systems (GBS) 1 – Casework | Kelty Tappy Design |
March 7, 2022 Notice to Bidders |
March 29, 2022 |
April 25, 2022 Contract Award |
Facility Use Policy
Groups or individuals may apply to use Fort Wayne Community Schools owned buildings and grounds. Guidelines for use of FWCS facilities, including rates, requirements and application form may be found here:
REPAIR FWCS Overview
Maintaining the buildings in Fort Wayne Community Schools is an important component of meeting the district’s goals. Academics are supported by suitable buildings; FWCS buildings are strong anchors in neighborhoods and serve families throughout the community; and being fiscally responsible requires these assets be maintained. Our children deserve well-maintained facilities that meet today’s educational needs, including electrical systems that can handle 21st Century technology, climate-controlled buildings that are more energy efficient and modern classroom space with better lighting and adequate storage. This page will serve as a resource to learn more about FWCS’ buildings and the plan to take care of them for future generations. Check back often, and let us know if you have questions or comments.
As always, we continue to say THANK YOU FORT WAYNE for the opportunity to improve our buildings to a level of modern standards and provide better learning environments for our students and staff!
REPAIR 2020
Presentations and Information
- REPAIR FWCS Community Meeting Presentation
- REPAIR FWCS Community Meetings
- REPAIR FWCS Program Overview
- FWCS Board of School Trustees Work Session Presentation, June 25, 2019
- Summary of Projects, General Obligation (GO) Bond
- Summary of Projects, REPAIR 2020 Program
- REPAIR Program Projects Summary
- FWCS Board of School Trustees Public Hearing Presentation, July 22, 2019
FWCS MAINTENANCE & OPERATIONS
The FWCS Maintenance & Operations Department provides maintenance and repair services to all facilities of FWCS. These services includes building, grounds and equipment maintenance, facility use contract administration, and input into physical plant improvement (PPI) and capital projects development. Our staff of mechanical & equipment, and genera maintenance personnel, electricians, plumbers, and groundskeepers work to service the District’s buildings, grounds and equipment in a manner that provides a high quality environment and enhances learning, productivity and District Pride.
Department Facts
- FWCS Grounds Department:
- Mows almost 900 acres of grass
- Plows nearly 4 million square feet of parking lots and bus lanes
- FWCS General Maintenance Department:
- Maintains over 4 million square feet of roofs
- Takes care of locks and keys for approximately 3,700 doors
- FWCS Mechanical Maintenance Department:
- Maintains 194 boilers
- Maintains approximately 4,000 pieces of HVAC equipment
- FWCS Equipment Maintenance Department:
- Maintains nearly 3,000 clocks
- FWCS Electricians:
- Maintain over 30,000 light fixtures
- Maintain 66 fire alarm systems and nearly 15,000 life safety devices
- FWCS Plumbers:
- Maintain over 9,000 plumbing fixtures
- Maintain nearly 400 heating and cooling pumps
Hours of Operation / Contact Information
Hours of Operation: 6:30 am - 5:00 pm, Monday - Friday
Fort Wayne Community Schools - Maintenance & Operations
1517 Catalpa Street, Fort Wayne, IN 46802
Phone (260) 467-2470 Fax (260) 467-2535
Questions? Let’s Talk
Custodial Services
FWCS is pleased to partner with Sodexo Quality of Life Services to provide custodial services for our 61 District buildings. For more information on the services provided by Sodexo, please visit their website at the link below:
Sodexo inspects each building for quality six times annually and evaluates over 75,000 touch points. They use district specific information in their proprietary inspection application to obtain an industry accepted benchmark APPA (Leadership in Educational Facilities) score. In 2016 FWCS obtained a district wide APPA score of 1.78 (on a 1-5 scale where 1 is the highest possible score and 5 is the lowest score). Sodexo scores are obtained in the morning before school starts or after the custodian has completed their work.
FWCS completes an audit of the district’s buildings twice annually and a comparison is analyzed to provide oversight for the district. Our departments both understand that the goal of our departments are to maintain all buildings to high standards so the building staff members can focus on educating all students to a high level.
Policies and Procedures
Indoor Air Quality
- Environmental Health and Safety Handbook
- Contact: Darren Hess, Director of Facilities darren.hess@fwcs.k12.in.us
Energy Management
- Energy Leadership Official Bulletin & Program Standards
- Energy Leadership Savings Report - March 20, 2017
Asbestos
The Asbestos Hazard Emergency Response Act (AHERA) was established in 1986 by the United States Environmental Protection Agency (EPA) to control the use, maintenance, and disposal of Asbestos Containing Building Materials (ACBM). AHERA requires schools to develop a program to manage the ACBM in their facilities.
All Asbestos Containing Building Materials (ACBM) within a school facility must be inspected and monitored on a semi-annual basis (6 months) and a more thorough inspection every 3 years per the AHERA guidelines.
Any ACBM in the work area of a construction project will be abated (removed). During a complete renovation of a school facility all ACBM will be abated. Also, if its condition begins to deteriorate it will be removed.
FWCS notifies all students, parents, staff on an annual basis regarding the presence of ACBM.
Pest Management
Day of Caring
Each year prior to the start of the school year, volunteers clean, paint and spruce up the landscaping at several Fort Wayne Community Schools buildings as part of United Way of Allen County’s annual Day of Caring. Businesses and community groups sign up to work at schools throughout the city in partnership with the FWCS Maintenance & Operations Department. Hundreds of community volunteers plus staff, students and parents at each of the buildings will work to get the schools in shape for opening day. The friendships formed on Day of Caring often turn into long-term partnerships between the businesses and the schools with employees returning to volunteer or help the schools in other ways throughout the school year. For more information or to volunteer, please visit United Way of Allen County or the FWCS Communications Department.